FLAMEZ‌ ‌ELITE‌‌ RULES & REGULATIONS

GENERAL

1. Only registered athletes are allowed in the practice area. 

2. All spectators must remain in the designated area and keep the noise level down at all times. 

3. Any person that disrupts a practice will be asked to leave the gym immediately. 

4. No food, drinks, or gum are permitted in the practice area. 

5. All trash must be disposed of properly. 

6. Cellular/electronic devices must be put on silent mode or left outside of the practice area. 

7. Flamez Elite is not responsible for any personal items lost or stolen. 

8. All athletes and parents must register by completing the Flamez Elite membership packet and paying fees.

9. A Junior is considered ages 9-15. A Mini is considered ages 5-8.

10. All athletes must be tested for COVID-19.

TEAMS

Flamez Elite reserves the right to:

1. Place its athletes on the team(s) it feels will best suit the athletes and the program. 

2. Decide if an athlete may participate on more than one team.

3. Decide the roles and/or positions an athlete will have/play on their team(s). (E.g. base, flyer, back spot, tumbler, dancer, alternate, etc.). 

4. Request that an athlete/team take additional classes or camps to improve their skills. 

5. Request that an athlete/team practice longer than their regularly scheduled time or add additional practices, camps, or competitions if deemed necessary. 

6. Move, replace, add, suspend, or even dismiss an athlete for a period of time or indefinitely from a team or the entire program based on criteria including but not limited to: attendance, conduct, skills, finances, parent conflicts, etc. 

ATTENDANCE

All athletes must:

1. Make Flamez Elite priority over any other extracurricular activities. 

2. Attend and be prepared to participate in all Flamez Elite activities including those unexpectedly added throughout the season - regardless of illness or injury unless otherwise recommended by a doctor through valid written documentation. 

3. Notify Flamez Elite immediately when an injury occurs so changes to routine choreography can be made prior to practice. 

4. Arrive at least 15 minutes early to all Flamez Elite activities.

5. Schedule all vacations so as not to interfere with any Flamez Elite activities. 

6. Notify Flamez Elite in writing immediately of all expected tardiness or absences. 

7. Notify Flamez Elite by phone immediately of any unexpected tardiness or absences.

DRESS CODE

When training, competing, or representing Flamez Elite, all athletes must:

1. Maintain a well-groomed appearance and exceptional personal hygiene. 

2. Wear their designated attire, socks, and sneakers. 

3. Keep hair out of the face (if possible in a high ponytail) and wear a bow/hair tie at all times unless otherwise instructed. 

4. Keep nails shorter than fingertips. 

5. Remove all jewelry (except approved medical ID tags). 

6. Cover tattoos and may not wear inappropriately dyed or cut hairstyles. 

7. Wear closed-toe shoes (no sandals)

8. Immediately repurchase all lost or noticeably damaged articles and wear a matching substitute until the item is replaced. 

COMPETITION DRESS CODE

All athletes must:

1. Be dressed in their designated outfit by each team’s scheduled meeting time unless otherwise  instructed by their coach. 

2. Remove all rollers and have hair and makeup completed as per coach’s request by each team’s  scheduled meeting time. 

3. Wear a cover up at all times unless heading to/from or at a team warm-up, performance, or awards.

4. Remove all jewelry (except approved medical ID tags) and colored nail polish. 

5. Remove and put away all non-uniform items such as sunglasses, cell phones, headphones, and iPods. 

6. Put on and supply braces or tape needed to perform prior to going to the warm-up area. 

7. Be in full competition uniform and may not wear backpacks, warm-ups, or any other items during any award ceremonies.  

SPORTSMANSHIP & SOCIAL MEDIA CONDUCT 

All athletes AND parents must always: 

1. Set a positive example for others to follow. 

2. Be respectful and courteous to everyone. 

3. Schedule an appointment to speak with a coach or staff member to discuss any issues.

4. Refrain from gossiping or any form of verbal or physical confrontation. 

5. Refrain from celebrating the misfortune or defeat of another person, team, or program. 

6. Accept team placements and awards with dignity and class. 

7. Refrain from posting, reposting, or sharing anything that is negative, includes foul or defamatory  language, is inappropriate for a young audience, or has anything to do with tobacco, smoking,  vaping, juuling, drinking alcohol or prescription/illegal drugs. 

8. Be cautious of what behavior and/or language may be going on directly or indirectly (in the  background) while being photoed/filmed. 

HEALTH/INJURIES

All athletes must: 

1. Provide Flamez Elite with current health insurance and emergency contact information. 

2. Inform Flamez Elite of all medical conditions that may limit or prevent their ability to participate in any Flamez Elite activities. 

3. Notify Flamez Elite of any injuries sustained as a result of their participation in any sanctioned Flamez Elite activities. 

4. Provide valid written documentation from a doctor explaining the reason(s) and the duration for which they may be limited or unable to participate in any Flamez Elite activities. 

5. Provide Flamez Elite with a list of any medications that they are currently taking. 

6. Refrain from the illegal use of drugs, alcohol, tobacco or any other substances. 

7. Participate in any drug or health related testing, counseling, or rehabilitation if asked to do so.

TRAVEL / COMPETITIONS 

All athletes and their families must: 

1. Read all emails concerning competition dates, venues, and itineraries. (Information will be released as soon as we have it available.) 

2. Arrive to competition by the designated time and will check-in with the coaches/staff/gym owners accordingly. 

3. Not use competitions as family vacations, adhere to the designated schedules, and abide by all rules set forth by Flamez Elite.

FINANCIAL OBLIGATIONS 

All athletes and parents understand that: 

1. They assume full responsibility for all costs incurred as a member of Flamez Elite including but not limited to: gym registration, monthly tuition, apparel costs, competition and travel expenses, or any other item(s), or services purchased or rendered and the payment in full of those items regardless of any circumstances that may arise such as dismissal from the team, or disbandment of the team. 

   1. Tryout registration fee is due at registration $35. One time enrollment fee (includes first month) $100 for juniors (ages 9-15) and $75 for mini (ages 5-8) is due November 13, 2020. Monthly tuition payments $60 for junior and $50 for mini are due on the 5th day of every month. A grace period of 5 days will be given before a late fee of $25  is issued. A $5 surcharge will be added for every additional day after the 11th day. For example if you are 2 days late you will be charged a $30 late fee. Late fees are charged even if you notify us in advance of the late payment. Junior uniform package is $400 and Mini uniform package is $350: Due February 19, 2021. 

2. Tuition does not fluctuate based on the number or duration of practices in any month. 

3. Tuition pays for training. It does not pay for the right to perform. 

4. Vacations or time off will not be prorated. Please make note that all Flamez Elite vacations have already been prorated into the monthly fee. 

5. All payment due dates must be met. 

6. A $25.00 late fee  + $5 surcharge will be assessed in the event that a payment is past due. 

7. If you opt in to auto-pay Monthly payments will be debited electronically the 5th of every month.  If you opt out of auto-payments payments you will have until the 10th to make payments online. 

8. The Flamez Elite Auto Debit Authorization form must be completed at the time of enrollment. 

9. Any payment attempts resulting in a NSF (non-sufficient funds), declined credit card, expired credit card, returned check, electronic debits, etc. will incur a $35.00 service charge + any late fees assessed. It is your responsibility to update your information with us if your information changes (E.g. bank account number, card number, exp. date, etc). 

10. An athlete’s account must be current and in good standing to participate in practices, competitions, or special events. 

11. Flamez Elite reserves the rights to withhold items, deny participation, and remove an athlete from their team for failure to keep up with financial obligations. 

12. Any monies received from an athlete/parent will be applied first to any overdue tuition/fees. 

13. All tuition/fees must be current before an athlete may collect any clothing/uniform or other retail items. 

14. If an athlete chooses to leave or is asked to leave Flamez Elite for any reason before the season is over, any and all funds are completely non-refundable. 

15. Flamez Elite reserves the right to turn over all delinquent accounts to a collections agency and the parent/ athlete will be responsible for all additional costs incurred.

16. Fundraising is MANDATORY! This program is generously discounted, however we still need to meet our financial obligations for competitions, equipment, payroll, uniforms, photo shoots, travel, etc. This means we will be required to fundraise.  To decrease your out of pocket expenses, we’ve implemented this system. For example: If each student is expected to raise $50 in profits, this requirement must be met. If the assigned amount can’t be raised, you will be required to pay the difference out of pocket.